Applications, contracts, electronic signature, condition reports, incidents, rent and receipts — SmartColiving replaces your spreadsheets, your PDFs and your WhatsApp threads with a single app, built for the specific rhythm of house sharing.
€3/room/month · no commitment · all features included
"I run my own house shares. Every screen in SmartColiving exists because I needed it on a Tuesday evening, between two viewings. »
SmartColiving was not born in an office: it was born in our own residences, facing real problems — the applicant who never sends their file back, the contract that drags on unsigned, the condition report photographed on a phone and lost. Every feature was tested in real conditions, on our own portfolio, before being offered to other landlords.
Rooms turn over fast, applicants pile up, shared spaces live their own life. A generalist tool cannot keep that pace — and neither can a stack of spreadsheets.
These are the screens you will use every day — captured on our own portfolio (personal data blurred).
Every prospect moves along a clear kanban: new, viewing, application, active. You see at a glance who is waiting for what, and the app follows up for you.
The contract is generated from your templates, sent for electronic signature, and tracked through to signing. No silence without a nudge: a first reminder the very next day, then every two days, up to three times.
Move-in, move-out, communal areas: every condition report is structured, photographed, signed and time-stamped. No more photos lost in a phone — everything is filed, everything is admissible.
Income, expenses, net result, collection rate by month: the financial health of your portfolio on a single page. Receipts are generated automatically, unpaid rent shows up immediately.
Bins, cleaning, upkeep: recurring chores generate themselves, rotate between housemates and are tracked with points. The most "house share" part of the job, finally equipped.
Every action takes three clicks at most. Usable without training.
A house-share lease in Belgium is not a furnished lease in France, nor a commercial lease in Luxembourg. 15 templates in the catalogue, derived into your workspace according to your properties — the app chooses, you choose nothing.
The official indices are fetched automatically. The app alerts you on the anniversary date and works out the new rent, without you having to think about it.
Publish a room and receive applications straight into your pipeline. The applicant arrives already qualified, with no re-keying and no email ping-pong.
Every tenant gets their own space: contract, signature, documents, receipts, incident reports. Guided, simple, never lost.
Reported from the tenant portal, tracked through to resolution, with photos and a complete history — admissible in the event of a dispute.
Deductions are calculated automatically and capped in line with the law. Returning the deposit stops being a source of conflict.
Signature reminders, application nudges, status changes: a rules engine works for you, with a full audit trail.
Your tenants are notified at the right moment — a signature to provide, a condition report scheduled, a chore assigned — without you writing a single message.
Your portfolio modelled room by room, with the furniture and equipment of each — the sound basis for all your condition reports.
An active tenant created in under 5 minutes. Every step follows on, and the history stays immutable.
The prospect enters the pipeline from first contact.
Documents and information collected and checked online.
Generated from your templates, signed electronically.
Move-in condition report with photos, required before the first rent receipt.
Rent, incidents, chores — everything is tracked and notified.
Move-out condition report, deposit and final receipt, without dispute.
Generalist tools manage one-bed flats. House sharing means several tenants per property, rooms that turn over and shared spaces that live.
| Spreadsheets + Word |
Rental management generalist |
SmartColiving | |
|---|---|---|---|
| Native house-share workflow (several tenants per property) | ✕ | partial | ✓ |
| "House share" lease type recognised (Belgium, France, Luxembourg) | ✕ | ✕ | ✓ |
| Lease templates by country and and by lease type | ✕ | a single template | ✓ 15 in the catalogue |
| Rent indexation using the official indices | manual | sometimes | ✓ automatic |
| Applicant pipeline with automatic follow-ups | ✕ | rarely | ✓ |
| Built-in electronic signature | separate tool | optional | ✓ included |
| Structured condition reports with photos and signatures | ✕ | basic | ✓ |
| Recurring household chores between housemates | ✕ | ✕ | ✓ |
| Tenant portal (contract, receipts, incidents) | ✕ | varies | ✓ |
| An immutable, admissible history | ✕ | ✕ | ✓ |
| Price | "free", paid for in evenings |
flat fee | €3/room/month |
No tiers, no hidden extras, no commitment. You pay for what you manage: your rooms.
No commitment · Cancel at any time
Example: an 8-room house = €24/monthWe help you bring across your existing data (spreadsheets, current contracts).
The app was born in the field, in our own house shares. Discover the Arlon residence, avenue de Mersch — furnished rooms, all bills included.
Discover the Arlon residence →A landlord running house shares? Write to us for a personalised demo — from a landlord, not a salesperson. A tenant or future resident? We reply within 24 hours.