From listing to move-out statement, room by room or property by property. You configure your own contract: the tool adapts to your clauses, not the other way round.
Free up to 1 unit · then €54.95/year instead of €109.90 · all features included
"Every screen in SmartColiving exists because I needed it on a Tuesday evening, between two viewings. »
SmartColiving was not born in an office: it was born in the field, facing real problems — the applicant who never sends their file back, the contract that drags on unsigned, the condition report photographed on a phone and lost. Every feature was tested in real conditions first, before being offered to other landlords.
Rooms turn over fast, applicants pile up, shared spaces live their own life. A generalist tool cannot keep that pace — and neither can a stack of spreadsheets.
Not a mock-up: the strip of indicators below is a screenshot of our own portfolio, taken on 19 July 2026. Not a single figure has been retouched.
Every prospect moves along a clear kanban: new, viewing, application, active. You see at a glance who is waiting for what, and the app follows up for you.
The contract is generated from your templates, sent for electronic signature, and tracked through to signing. No silence without a nudge: a first reminder the very next day, then every two days, up to three times.
Income, expenses, net result, collection rate by month: the financial health of your portfolio on a single page. As soon as rent is marked as received, the tenant downloads the receipt from their portal; unpaid rent shows up immediately.
Choose the country, the region, the lease type and the language, add or remove the guarantor clause. The document rewrites itself while you configure it.
House sharing is the most demanding case: several leases per property, rooms that turn over, bills to split. A tool that copes with it copes with everything else.
| Spreadsheets + Word |
Rental management generalist |
SmartColiving | |
|---|---|---|---|
| Native house-share workflow (several tenants per property) | ✕ | partial | ✓ |
| Leases by country and by lease type | ✕ | ✕ | ✓ |
| Contract configurable clause by clause | ✕ | a single template | ✓ |
| Rent indexation using the official indices | manual | sometimes | ✓ suggested, you approve |
| Applicant pipeline with automatic follow-ups | ✕ | rarely | ✓ |
| Built-in electronic signature | separate tool | optional | ✓ included |
| Structured condition reports with photos and signatures | ✕ | basic | ✓ |
| Recurring household chores between housemates | ✕ | ✕ | ✓ |
| Tenant portal (contract, receipts, incidents) | ✕ | varies | ✓ |
| An immutable history of evidential value | ✕ | ✕ | ✓ |
| Price | "free", paid for in evenings |
flat fee | Free up to 1 unit, then €54.95/year instead of €109.90 |
Every action takes three clicks at most. Usable without training.
A house-share lease in Belgium is not a furnished lease in France, nor a commercial lease in Luxembourg. 15 templates in the catalogue, derived into your workspace according to your properties — the app chooses, you choose nothing.
The official indices are fetched automatically. The app reminds you of the anniversary date and suggests the new rent: all you have to do is approve it.
Publish a room and receive applications straight into your pipeline. The applicant arrives already qualified, with no re-keying and no email ping-pong.
Move-in, move-out, communal areas: every condition report is structured, photographed, signed and time-stamped — no more photos lost in a phone.
Bins, cleaning, upkeep: recurring chores generate themselves every week, rotate between housemates and are tracked with points. The most "house share" part of the job, finally equipped.
Every tenant gets their own space: contract, signature, documents, receipts, incident reports. Guided, simple, never lost.
Reported from the tenant portal by your tenants themselves, followed through to resolution, time-stamped and retained — admissible as evidence in a dispute.
Every deduction is backed up, item by item, and the deposit statement is generated as a PDF. Returning the deposit stops being a source of conflict.
Signature reminders, application nudges, status changes: a rules engine works for you, with a full audit trail.
Your tenants are notified at the right moment — a signature to provide, a condition report scheduled, a chore assigned — without you writing a single message.
Your portfolio modelled room by room, with the furniture and equipment of each — the sound basis for all your condition reports.
An active tenant created in under 5 minutes. Every step follows on, and the history stays immutable.
The prospect enters the pipeline from first contact.
Documents and information collected and checked online.
Generated from your templates, signed electronically.
Move-in condition report with photos, signed by both parties.
Rent, incidents, chores — everything is tracked and notified.
Move-out condition report, deposit and final receipt, without dispute.
Five tiers, no hidden options, no commitment. Free up to one unit. All paid tiers are -50 % until 31 December 2026.
| 1 unit | Free |
|---|---|
| 2 to 5 units | |
| 6 to 10 units | |
| 11 to 15 units | |
| 16 to 20 units | |
| More than 20 units | Contact us |
Struck-through prices are the normal rate. The -50 % discount applies to any subscription registered before 31 December 2026.
A unit is one rentable room. Shared spaces are never counted. If several tenants are named on the lease for the same room, each one counts as a unit.
No commitment · Cancel at any time
We help you bring across your existing data (spreadsheets, current contracts).
A landlord running house shares? Write to us for a personalised demo — from a landlord, not a salesperson. A tenant or future resident? We reply within 24 hours.